Office assistant jobs are becoming increasingly popular. Behind every good executive is a great office assistant who keeps their schedule, makes traveling plans and does whatever else is needed. The job of the office assistant is a bit superior to that of a secretary. An office assistant will be required to handle correspondence in and out of the office. One part of the job will probably be to type letters on behalf of the boss. When applying for a job, this is a good time to show off letter writing skills by drafting an office assistant cover letter.
It is important to show the knowledge you have for correct business writing etiquette. You can do this by writing the letter in the proper format. Block letter format is usually what is best in business letters. This would have your name and address on the left hand side, followed by a few spaces, the date and then the companies name and address. Having the proper alignment for this cover letter will demonstrate your knowledge for appropriate writing styles and show that you have the proper training to be an office assistant.
You want to outline where you saw the advertisement for the job and which position you are applying for. Sometimes companies have multiple positions open and you want to make sure you are applying for the correct job. Start out the first paragraph by telling of your experience and why you would make an excellent addition to the company. If you have office skills like answering the phones, data entry and typing, be sure to highlight these abilities.
Because we live in the computer generation, be sure to highlight any skills that you may have with software and computers. Companies don’t have the time and energy to put into training someone in computer programs that most already know how to use. At a bare minimum, an office assistant should at least know how to use Microsoft Office.
If you have any specialized skills or training that can benefit an office assistant position, please be sure to include these as well. Office assistant jobs usually require a high level of skill and those with increased data entry abilities and superior office skills have a better chance at getting an interview than those with entry level skills. If the ad specifically states what skills are needed for the job, make sure that you cover letter specifies if you have those skills. This can be a huge selling point for you.
The cover letter is a little more personal than the resume. This is the place to put anything additional the employer should know. If you just moved to the area, or have special training, you may want to put that in the letter. However; you don’t want to get too personal. In closing, always make sure to give them an invitation to call you and discuss the position further, as this will show you are serious about a position with their company.
Office Assistant Cover Letter Sample
2900 Old Church Way
Canal Winchester, Ohio 45908
September 9, 2015
263 S. Hamilton Rd.
Gahanna, Ohio 43987
Attn: HR Department
To Whom It May Concern;
I am applying for the position of executive office assistant as seen in The Columbus Dispatch newspaper. As you will see from my resume, which I have attached for your review, I have a great deal of experience in the administrative field. In high school I was enrolled in the Cooperative Business Education class where I learned how to type, file and answer a multi-line phone system.
I continued my education in business and office administration at Capitol University. I have the ability to type 98 wpm. and have excellent spelling and grammar. I have been employed in an office assistant position for the past five years and have excellent references. I know that Global Economics is a respectable company in the Columbus area and I would be proud to be a member of the team.
Please review my resume, and contact me at your earliest convenience to discuss this position further. I can be reached on my cell phone at 614-290-7432 anytime. I can also be reached by email at email@example.com.
By Andre Bradley