Use these free letter samples as templates for your formal notification.
There are many reasons why a person may need to write an appeal letter. Whether there has been a denial for Social Security Disability, Unemployment or a person has an issue with the IRS, this type of letter may come in handy. Most people, at some point of time or another. will have to appeal a decision that has been made on their behalf. Sometimes, a situation deserves a second look, and this is just the letter that allows that to happen.
Structuring The Letter
The goal is to write a letter that is not only professional but can accomplish the end result, a reconsideration of the matter. Usually, there is only one chance to have a reconsideration, so it is important to make the most of it. The letter must be compelling and stick to the point. The letter should be in standard business format, which includes, date, recipients address, subject line, salutation, Body and closing.
The goal of the letter should be established within the first paragraph. However, a person doesn't want to go into great detail in the opening section. The goal here is to explain the situation briefly to the person whom you are appealing the situation.
It is always wise to list any names or departments that may have been involved previously with the decision that currently stands. Let the desired outcome be known. Remember, these people read hundreds of letters and correspondence regarding these matters each day. Make sure the intent of the letter is clear.
The second paragraph is the section when the full story comes out. Be very detailed and give a good explanation for what happened, or what went wrong. Make sure to always use chronological order and ensure that all the facts are correct. If there is a relevant fact that helps in the determination of the appeal, make sure the date is included. The hardest part about this section is learning to remain calm.
Some writers’ error because they use a harsh tone here, and this can be offense to the reviewer. Try not to make the letter person, but rather make it professional. By keeping a calm tone, even when things are a heated matter, it can help accomplish the goal. Always make sure all details are factual, there is never a reason to lie. Fabrications can be immediate grounds to have the appeal denied a second time without a fair chance.
In this section, write the reviewer and let them know why they should grant this action. If the initial ruling was unfair and was against specific regulations or rules that the company has, make sure and state what section it violated. Sometimes people do deserve a second chance. It is not wrong to quote state revised codes or to include any documentation that will support the claim. Again, tone in this section will be very important. The letter should never be offensive, but rather provide the documentation needed to make an informed decision.
Fourth or Closing Paragraph
This is a chance to thank the reviewer for looking at the appeal again. This is also a chance to reaffirm the contact information and make sure they understand how important this matter is. Thank them for their time and consideration and end on a pleasant note.
Sample Appeal Letter
January 20, 20xx
Social Security Administration
Kansas City, MO 98056
Attn: Appeals Department
To Whom It May Concern,
I applied for Social Security Disability for my son, Jesse Thomas, who suffers from Autism Spectrum. We have filed this claim four times and all four times have been declined. I have provided the agency updated documentation of the child’s need for services and yet we still receive a decline. Jesse is classified as having a major illness that will last 6 or more month. We are asking that the application should be reconsidered.
Jesse is classified as having ADHD, Autism Spectrum, Mood Disorder, Cognitive Delays and Post Traumatic Stress Disorder. While it appears that he may function somewhat well in a classroom, he has major cognitive problems that require a lot of one on one attention. Jesse has social interaction problems that make attending a normal school system next to impossible. He has to have monitoring 24x7 due to lack of impulse control. I have to pay for caregivers to be able to even go to the grocery store. He requires a dedicate person to be with him at all times.
We keep being denied for this assistance, yet according to the Social Security guidelines, a person with Autism Spectrum falls under the category for assistance. We have provided diagnosis information from his doctors stating he has this condition. There should be no problem getting this claim through, as we clearly have the criteria met for allowing its approval.
Thank you for your time and consideration in this matter. I can be reached anytime at 555-710-8596. We look forward to settling this matter in a timely fashion.
By Andre Bradley