Use these free letter samples as templates for your formal notification.
There are several reasons why a person may need to write a request letter for transfer to another location. They may want to transfer to another position in the company where they are currently working, or they may need to move for personal reasons and would like to request a transfer to a position in the same company in another city.
Other possible reasons for a transfer request are:
Whatever the reason, a letter requesting a transfer within a company is very similar to a resume cover letter.
When a position becomes open in a company, it is to the company’s benefit to employ someone who already works for them. This is because the employee is familiar with the company culture and expectations and already has loyalty to the company.
If an employee learns about a job and would like to apply for it, they should do so as soon as they can after becoming aware of the opening. This shows the human resources department, supervisor and other management that the employee is enthusiastic about the transfer.
The points that need to be made clear, preferably on one page, are:
The job transfer request letter should:
When expressing the reason for the transfer request, the employee should be honest. If he or she gives one reason to the human resources department and a different reason to coworkers, it will eventually come out and appear dishonest.
This could negatively influence the hiring person against the candidate. The employee should also always be respectful and polite. This is not the time to complain about the job and ask for another one.
The employee may be applying for a particular position, but they may also apply for a transfer or upgrade of their employment status without knowing about any particular job opening.
Scope and Responsibility
They can state that they would like to remain employed with the company but are looking for a position with more scope and responsibility where they can continue to make worthwhile contributions to the company’s success.
Upper management or human resource personnel may know about positions that are open that have not yet been made public.
Here is a sample request letter for transfer to another location. It is written in the formal business format and may be sent by certified mail if it’s a large company or hand delivered if it’s a small company.
The employee should keep copies of all communication involving this transfer request. The employee should find out the name of the human resource contact or of the person in charge of hiring and address the letter to him or her.
Sample Request Letter for Transfer to Another Location
City, State, Zip Code
City, State, Zip Code
RE: Request for job transfer
Dear Employer’s Name,
I am writing to request consideration of a transfer from my position at [Current Location] to a similar position at the [New Location].
I fully understand the requirements of the job, as I have been working at this company for the past five years and will do my best to continue working to the standard of the company.
I would be happy to meet you and give you any further information you require and answer questions. My phone number is [555-123-4567] and my email address is [[email protected]].
Thank you for your consideration in this matter.
Employee’s printed Name
List of enclosures
Download PDF of Sample Request Letter for Transfer to Another Location
By Andre Bradley