Use these free letter samples as templates for your formal notification.
An advance of salary is an inexpensive way to borrow money for an emergency. The borrower usually needs to send a request letter for advance salary that specifies the relevant personal information, gives the timeframe for the advance and may state the reason it is required because it may help convince the employer when he or she is considering the request.
An employee should ask the company’s human resources department if there are any policies for salary advance. Any required forms need to be filled out and enclosed with the letter.
In some cases, it is recommended that employees use advance of salary as a last resort after looking into other avenues for a loan. The letter should also state that the request is a one-time occurrence.
The borrower should understand that asking for an advance of salary could tell his or her employer that the employee is in financial difficulty. This may cause the employer to request a financial review of the employee’s finances.
However, if the amount is not large, and the reasons are given along with documentation that proves the reasons, an advance of salary shouldn’t be a problem.
Advance of salary are usually requested for a small amount that can be easily repaid with deductions from the borrower’s salary. The amount of repayment should not be so high as to jeopardize the ability of the employee to meet monthly living expenses.
Below is a request letter for advance of salary written to an employer. The letter should be written in formal business style, and if there are any forms required by the employer, they should be included with the letter. It should be sent by certified mail and a copy kept by the sender.
Sample Request Letter for Advance of Salary
Name of Employee
Address of Employee
City, State, Zip Code
Name of Employer
Address of Employer
City, State, Zip Code
RE: Request for advance of salary
Dear Name of Employer:
This is a formal request for a loan of $1500 to be repaid with a deduction from my salary each month. I would like to repay the loan within 12 months. I require the money to pay for renovations to my home.
After a plumbing emergency, the carpet in my living room, dining room and one bedroom was ruined beyond repair. The estimate from the contractor is $1500 to lay new carpet in three rooms.
The carpet has begun to mold, and is considered unhealthy as it pollutes the air. My wife and I have moved in with my mother until we can get the carpet replaced. I have enclosed the contractor’s estimate, the mold assessment from the county health department and the required loan forms.
The loan will be repaid with installments that can be deducted from my salary every month until the loan with interest is repaid. I can be reached at Phone Number or Email Address to discuss the terms of the loan.
Thank you for considering my emergency situation.
Signature of Employee
Printed Name of Employee
List of Enclosures
Download PDF of Sample Request Letter for Advance Salary
By Andre Bradley