Trip Cancellation Letter

If you are cancelling your trip, use this sample trip cancellation letter as a template for your formal notification.

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Trip Cancellation Letter Sample

Daryl Cox
9087 Simmons Lane
Chillicothe, Ohio 45601

July 2, 2015

ABC Travel Corporation
8734 Main Street
Columbus, Ohio 43215

Dear Sir/Madam;

The trip scheduled for August 30, 2015 to Hawaii, for me and four guests, needs to be cancelled. While we were hopeful for a nice getaway, we are going to be unable to go due to a medical problem. I have been under my doctor’s care due to a recent back injury and this will prohibit me from going on any trips. I have attached the doctor’s report and official letter placing me off work for your records. 

My policy number on my travelers insurance is 9876-0987-0134-4567. The policy states that I am entitled to a reimbursement of the total cost minus a $200 deductible. I would appreciate if this payment would be sent to my home address, which is listed above. I am responding within the 30 days required to allow for full reimbursement of these funds. 

I apologize for any inconvenience this may have caused and do wish to take our trip at a later date. However; due to my back condition, I will not be able to make the trip across the country. If you have any questions, please feel free to contact me anytime on my cellular phone at 614-890-4567. I can also be reached by email at darylecox@gmail.com. 

Thank You,

Daryle Cox
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