A resignation letter is important. It is important to the one writing it. It is important to the business and other employees receiving it. It is the beginning of the closure process. It often sets the tone for the days that follow and the memory of those left behind.
Often when one chooses to leave a job it is because there are problems. It might because of a difficult co-worker or poor management. Sometimes it comes after a long struggle to make things better. Feelings of anger, frustration, and bitterness are common. Expressing those feeling is a good thing but not in the workplace and especially not in a letter of resignation. It is better to talk to someone not involved in the problems or conflict.
Just as one tries to make a good impression in the job interviewing process, it is advisable to make a good impression when leaving a business. How one leaves a position or job leaves a lasting impression. Keeping things positive will lead to less gossip and negative feelings. In addition, one does not know what future endeavors will involve people from the company. Maintaining a positive attitude in bringing closure is more likely to keep future options open.
There are three parts to a good resignation letter. The exit plan, positive reflection, and the why are all necessary. These parts allow the supervising parties to manage a departure in a healthy manner. It will actually make things easier for the person resigning, also. By writing the letter one will have clear, well thought out answers to questions that will come from other employees and friends.
The exit plan is easier to write than the other parts of the letter. It is the practical facts of the departure. What is the last day of employment? What is the plan for passing active projects? Who has the necessary information to continue? Who or where will company equipment be returned? Simply put this part includes any information others will need to prepare for the employee’s departure.
The positive reflection portion of the letter maybe more difficult to write. If there are feelings of anger or animosity, writing something up beat can be a chore. However, it will help the writer and the business. Look beyond the issues causing the problems to other more positive things. What were the things that were appealing in the beginning? Are there events or projects which resulted in feelings of accomplishment or pride? Is there something the company or business does well? The positive attitude will more likely be met with a positive response from the recipient. In addition, it will help the writer put the situation in a better light and provide something to say to inquisitive co-workers.
The leaving “why” is honest and tactful. As tempting as it maybe to list grievances or blast a co-worker or manager, maintain a positive air. If you have a new position waiting, say that. If not, write a more general explanation. Leaving a position for personal reasons, to pursue other interests, or to explore a new business opportunity are all good reasons for leaving a job.
It is not important what order the parts are written in. The point is to have a smooth flowing letter which is respectful, honest, and positive. If that is difficult, write an angry letter saying all the things that are a temptation. Throw it away. Then write the letter that will be submitted. Only submit a letter that will bring feelings of pride and accomplishment in the future.
By Andre Bradley