When an employee wants to leave his or her job, a well-written resignation letter will make the process go more smoothly. It is always a good idea to maintain a good relationship with an employer even if the employee is moving on to another job or staying at home with their children. A previous employer could be asked to write a letter of recommendation, so it makes sense to be as professional as possible when resigning. The letter will also provide official notice that the employee is resigning.
Unless it is otherwise stipulated by company rules, an employee should give notice of resignation at least two weeks in advance of the time they plan to leave. They should give the date of departure. However, there are many ways and reasons for resigning including giving no notice, short notice, extended notice or for retirement. Even if the employee has spoken face-to-face with their employer about their resignation, they still need to send a formal letter.
The tone of the letter should be pleasant and friendly even if the employee is angry about leaving or doesn’t like their employer. Sounding ungrateful, complaining or criticizing the employer, another employee or the company is not professional. A copy of this letter will most likely go in the file of the resigning employee, so it should leave a good parting impression. The letter should be written in formal business-style. This is an opportunity to maintain a good relationship with your employer and leave on a positive note.
Below are samples of resignation letters. They should be sent by certified mail, so the employee has proof of the time and date the letter was sent and received.
Sample 1 - Teacher Resignation Letter
City, State, Zip Code
The purpose of this letter is to resign my position of [Job Title] of the [School Name]. My resignation will be effective beginning [Date].
Most of you already know the reason I am leaving is due to our moving to another part of the state. But I wanted to state officially that my resignation is in no way to be perceived as my being unhappy or dissatisfied with the job, its responsibilities, or leadership of [School Name].
I have every intention of doing everything I can to train my replacement to do the job efficiently and effectively.
I wish you, and [School Name] continued growth and success in the future.
Your typed name
Sample 2 - Nurse Resignation Letter
Attn: Human Resources
Dear Hospital Administrator,
Please accept this as my formal resignation letter from my position as nurse to be effective from [date]. I have scheduled my resignation from your hospital a month from now, which will allow me sufficient time to prepare my successor to take over my position.
I wish to thank you and all my colleagues at [Hospital Name]l for all your help, professional courtesy, and support. I have immensely enjoyed working here as the head nurse for the past six years, and my experience with this hospital has been greatly rewarding.
You probably already know the reason I am leaving is due to our moving to another state. But I wanted to state officially that my resignation is in no way to be perceived as my being unhappy or dissatisfied with the job, its responsibilities, or leadership of [Hospital Name].
I wish you and the rest of the administrative team continued success, and I want to take this opportunity again to thank you for permitting me to be part of the team.
Sample 3 - Receptionist Resignation Letter
Dear Mr./Ms. Manager:
Please accept this letter of resignation from the position of receptionist, effective two weeks from today. My last day at [Company Name] will be [date].
I have accepted a position with another company that will further my growth and development in my career. I have enjoyed working at [company name] and will miss my colleagues. However, this new position will challenge my growth and further my career.
During the next two weeks, I am willing to help you in any way to make the transition as smooth as possible. This includes assisting in recruiting and training my replacement. Please let me know if there is anything specific that you would like me to do.
Again, it has been a pleasure working as a part of your company.
Your typed name
Sample 4 - Professor Resignation Letter
Dear Dean Newman
I am writing to inform the university that I will be leaving my position.
Unfortunately, my health is deteriorating and I feel it would be in my best interests to resign from my position as professor. I have enjoyed teaching at the university. It has been both a rewarding and memorable experience. I have always given students 100% of my knowledge and attention to help them to excel in their educations.
In this career, I have also learned much about myself. I realized that I made a great choice when I became a professor and an even better choice when I accepted the position at this higher learning institution.
With great dismay, I must give my resignation letter and with much respect, I have appreciated the opportunity that was given to me. Hopefully, I will be replaced by someone with the same passion for knowledge and teaching that I had.
Your typed name
Sample 5 - Personal Resignation Letter
January 1, 2016
Dear Mr./Ms. Manager::
It is with deep regret that I give you my formal notice of resignation as [your title] at [company name]. My last working day will be February 1, 2016.
I have accepted a position with another company that will further my growth and development in my career. I have enjoyed working at [company name] and will miss my colleagues here, however, this new position will challenge my growth and further my career.
I appreciate the professional development and growth from [company name], and in particular from you. Your mentoring support has encouraged me and I hope that we will continue our relationship as I move forward in my career.
I wish you and [company name] continued growth and success in the future.
Your typed name
By Andre Bradley