Use these free letter samples as templates for your formal notification.
Everyone needs a little encouragement every now and again. Life is hard; there is sickness, death, unemployment, family problems and all sorts of other things that can really wear on a person. A letter of motivation is meant to encourage. It should be drafted to help the addressed party to be able to do something that seems impossible or to encourage them while going through a difficult situation.
The goal of the encouragement letter is to motivate and put a bounce in someone’s step and a smile on their face. After reading the letter, if drafted correctly, the person will feel different and may even have a positive outlook on a grim situation. Regardless of what the individual needs encouragement for, never focus on any negative aspects, rather only concentrate on being optimistic. Be upbeat and jolly while writing and that will be conveyed to the reader.
When drafting a letter that is meant to encourage, there are some formatting guidelines that should be observed. For instance, making sure that the correct spelling and grammar is used is of the utmost importance. This will be beneficial in making sure that the point that is trying to be conveyed is properly received. Spelling words wrong can lead to a choppy letter that doesn’t read correctly and the point could be missed.
Starting the first paragraph correctly is important. To keep the reader’s attention, the writer needs to state the specific purpose for writing sooner rather than later. Start out with something funny, a joke, or even an inspirational saying. People love little additives that are thought provoking. The intro paragraph is just to state the purpose for writing the letter. The body of the letter should be left for elaborating on specific events and getting personal.
The body of the letter doesn’t have to be long, but it can be very meaningful. Again, there are many reasons why a letter of this nature would be written. If the person needs encouragement in their job hunt, the letter would be tailored according to this type of situation. If a person is suffering from a sickness and can’t seem to catch a break, the letter should focus on overcoming the sickness and giving something to look forward too. The whole key to this type of letter is motivation, and the wording can be addressed so that it fits the situation. The intended reader should smile; feel encouraged and even motivated after reading.
By Andre Bradley